Check & Roll Privacy Policy
Last updated 27 October 2026
Check & Roll is an RV checklist app for iPhone and iPad, made by Long Road Software. This page explains what it does with information about you.
In short
- There's no account, and nothing to sign up for.
- There are no analytics, no ads, no tracking, and no third-party code in the app.
- Check & Roll sends nothing to Long Road Software by itself. There is no Long Road Software server. If you email us, you decide what to send.
- Your checklists are kept on your iPhone or iPad and, if you use iCloud, in the private part of your own iCloud account. Long Road Software can't see either.
- If you share a checklist, the people you invite can see and change it through Apple's iCloud sharing, not through a Long Road Software server. They also see the device name of whoever checked each step, you included, and the invitation shows who is invited. We still can't see any of it.
- When someone else finishes a checklist you share, Check & Roll can show a notification. It's written on your device from the list it already has; Apple's push only tells the app that something changed. It names who finished by the first name iCloud gives for them or, if there isn't one, by the name they typed in Check & Roll's Settings (Your name).
- The hands-free walk-through recognizes speech on your device, and only while it's running. What it hears is never recorded and never sent anywhere.
- Motion is used only to pause the walk-through while the rig is moving.
- Check & Roll Pro is bought through Apple. Long Road Software never sees your payment details.
What Check & Roll keeps on your device
| What | Why |
|---|---|
| Your rigs, checklists and steps, and earlier versions of each checklist (so an edit can be undone) | They're your lists |
| Each run of a checklist, and each check, skip or uncheck: which step, when, and who | Run history, Undo and Restore, and knowing when a list is finished |
| A name for this device ("iPhone" or "iPad", "Mac" when the app runs on a Mac, or a name you type in Settings) and a random ID made when the app was installed | So run history can say who checked what, even with two phones on one Apple Account |
| Deletion markers: which rig or checklist was deleted, when and by whom | So a deleted list doesn't come back from another device |
| Your settings: the walk-through's words, wake word and speaking speed, chimes and haptics, whether to show shared-list notifications, which rig and list you last had open, and whether you finished the welcome screens | To work the way you set it up |
| Today's hands-free walk-throughs | The free version's one-a-day limit |
| Whether Pro was unlocked last time the app checked | So the app shows the right thing the moment it opens; the App Store stays the authority |
| Sync bookkeeping: changes iCloud hasn't confirmed yet, when the app last synced, and the tags iCloud gives each record | So nothing is lost or sent twice |
| For shared-list notifications: which runs of a shared list this device has already seen finished (announced or not), which shared lists this device has finished downloading, and the first names iCloud gives for the people in each of your shared lists, forgotten when that list stops being shared | So a notification never comes twice, isn't shown for a run finished before you joined, and can say who finished |
| A small file for the widget: each list's name, its rig's name and its progress line | The widget reads this instead of your whole database |
Your lists and their history live in the app's database, in a storage area shared only with Check & Roll's own widget. Your rigs, the current version of each checklist, run history and the deletion markers are copied to your own iCloud, as described next. Everything else in the table (earlier versions of a checklist, your settings, today's walk-throughs, the cached Pro status, the sync bookkeeping, the notification records and the widget's file) stays on this device and is never copied anywhere.
The app also writes short diagnostic messages to your device's system log, such as "Couldn't save the sync state". They say what went wrong, not what's on your lists, and never include anything you said.
Your iCloud
If you're signed in to iCloud, Check & Roll copies your rigs, checklists, run history and deletion markers to a private database in your own iCloud account, so your iPhone and iPad have the same lists and a new phone gets them back.
- Only your Apple Account can read that private database, except for checklists you share, which the people you invite can read and change, as described in Sharing a checklist below. Long Road Software can't see it. Nothing in it is sent anywhere else.
- The contents of every record are stored in CloudKit's encrypted fields. CloudKit encrypts them on your device before saving them to iCloud. If you turn on Advanced Data Protection, only you hold the keys. For a checklist you share, the people you invite can read it too.
- It uses your iCloud storage. If your iCloud storage is full, syncing pauses and the app keeps working on your device.
- The name you give each device, and the random ID made at install, go into iCloud with each check, reset and edit, so run history on your other devices can say who did what. On a shared checklist, everyone it's shared with sees them too.
- If you're not signed in to iCloud, or iCloud is off for Check & Roll, nothing is uploaded and the app works fully on the device. If you sign out, syncing stops and every checklist stays on the device.
Sharing a checklist
You can share a checklist with other people so everyone can see it and check off steps.
- When you share a checklist, it moves into a space of its own in your iCloud. The people you invite can then read and change that checklist, its runs and checks, and your rig's name and type, through Apple's iCloud sharing. Nothing passes through a Long Road Software server. Your other checklists, your rigs and your maintenance items stay private.
- Each check, skip and reset on a shared checklist carries the device name of whoever made it ("iPhone", "iPad" or "Mac" unless a name is set in Settings) and a random ID made when the app was installed, so run history can say who did what. That includes your own checks: everyone the checklist is shared with sees them.
- When you finish a shared checklist, the notification on the other people's devices names you by the first name iCloud sharing gives for you. If iCloud doesn't give one, it uses the name you typed in Check & Roll's Settings (Your name) instead, or says "Someone" if you never typed one (a device's standard name, such as "iPhone", is never used). So a name you type there can appear in other people's notifications.
- The invitation is kept by Apple's iCloud sharing. It holds the names of the people you invite, whether they've accepted, and whether they can make changes. Apple's share screen shows the people in a share to each other, using their Apple Account details. That list is Apple's, not ours. Check & Roll can also show you that list for a checklist you share (Who It's Shared With), on your own device: it reads the list from iCloud when you open it, and doesn't keep it or send it anywhere.
- Changes a partner makes are stored in your iCloud, with the shared checklist. They count against your iCloud storage, whoever made them.
- You decide who's invited. Only the people you invite can see or change the shared checklist.
- You can stop sharing, delete the checklist or remove someone at any time. A partner can leave. A partner who loses access stops getting your changes and can no longer make their own, but their device keeps a read-only copy until they remove it. That copy includes any changes they made that never reached you.
- A checklist someone else shares with you is kept in their iCloud, not yours. Your checks on it, with your device name and ID, go there.
The hands-free walk-through
The walk-through reads each step aloud and listens for a few words like "done" and "skip".
- The first time you start one, iOS asks whether Check & Roll may use the microphone and Speech Recognition.
- It listens only while a walk-through is running. Ending the walk-through turns the microphone off.
- Speech is recognized on your device only. If your device can't recognize speech on the device for your language, the walk-through doesn't listen at all.
- What it hears is never recorded and never sent anywhere. The words it hears are shown on screen as a caption while you use it and are not saved.
- Steps are read aloud with your device's own speech synthesis.
- If you say no to the microphone or Speech Recognition, the walk-through still works with buttons on screen.
Siri and Shortcuts
Siri is Apple's service. When you ask Siri something like "What's next in Check & Roll?", what you say is handled by Siri under Apple's privacy policy. Check & Roll receives only the request (which action, and which checklist) and answers on your device.
So that Siri recognizes your checklists by name ("Start departure"), Check & Roll gives iOS the names of your checklists and the rigs they're on, as every app with Siri phrases does.
Motion
While a hands-free walk-through is running, Check & Roll asks iOS whether the device is in a moving vehicle, and pauses the walk-through while it is, so nobody reads a phone at the wheel. iOS asks for Motion & Fitness permission the first time. Nothing about your motion is stored or sent. If you say no, the walk-through simply won't pause for driving.
Purchases
Check & Roll Pro is a one-time purchase through the App Store. Apple handles the payment; Check & Roll never sees your payment details. The app asks the App Store, on your device, whether Pro is unlocked, including through Family Sharing, and this works with no signal.
What Long Road Software receives
Nothing from the app by itself. Long Road Software gets only what Apple provides to every developer: App Store sales and download reports and, if you've chosen in iOS Settings to share analytics with app developers, crash reports and usage statistics that Apple collects. That is Apple's collection, under Apple's privacy policy, and it doesn't include your checklists.
The Help and Support link in Check & Roll's Settings opens the Check & Roll website (checkandroll.app) in your web browser. The app sends nothing with it.
Test copies of Check & Roll (TestFlight betas, and copies built in Xcode) have a Report a Problem / Suggest a Feature row in Settings › Feedback. It opens an email to support@longroadsoftware.com in your own Mail app, starting with the app's version and build, the device model ("iPhone" or "iPad") and the iOS version. Nothing from your checklists goes in it. It's sent only if you tap Send, and you can change or delete anything in it first. Copies from the App Store don't have this row.
Deleting your data
A checklist or a rig. Deleting a checklist in the app removes it, with its steps and its checks, from all your devices. A small deletion marker stays, so the deletion reaches every device, and so do the start time and starter of each of its runs, which contain no step text. Deleting a rig deletes its checklists too. If the checklist was shared, the people it was shared with keep a read-only copy on their own devices until they remove it.
Everything on one device. Deleting the app deletes everything it kept on that device. Your iCloud copy stays until you delete it.
Check & Roll's data in iCloud. In your device's Settings, under your name › iCloud › Manage Account Storage (the wording varies between iOS versions), choose Check & Roll and delete its data. Then:
- Your lists stay on each of your devices. Deleting the iCloud copy doesn't delete them.
- Check & Roll stops syncing and says so in its Settings: "Check & Roll's data was deleted from iCloud, so syncing is paused."
- Nothing is uploaded to iCloud again until you tap Sync Now in Check & Roll's Settings. Then that device uploads its lists again, and your other devices start syncing again when they see them.
To remove everything, delete Check & Roll's data from iCloud and delete the app from each device.
Changes to this policy
If a new version changes what the app does with your information, this page will be updated before that version is released, with the new date at the top.
Contact
Questions about this policy: support@longroadsoftware.com.
This website
Everything above is about the Check & Roll app. This section is about this website (not the app).
This website, checkandroll.app, is static pages served by GitHub Pages. Until October 2026 these pages lived at longroadsoftware.com/check-and-roll/, and those addresses now forward here. The home page (checkandroll.app) uses Google Analytics to count visits and see which pages people read and how they found us, and it does not load until you say yes. There is a control in that page's footer, and you can change your mind at any time. This privacy page and the support page do not use Google Analytics.
If you say yes, Google Analytics sets cookies in your browser and sends Google the page address, the site that linked you here, your browser and device type, and your approximate location, under Google’s privacy policy. If you change your answer to no, those cookies are cleared. We never send it your name or your email.